Hester McLaws Nursing Scholarship
The estate of Hester McLaws has gifted funds to the School of Nursing to provide financial assistance for PhD nursing students working on their dissertations.
The intent is the assist in maintaining the high quality of student research and expedite the process in the final stages of the PhD program.
Guidelines & restrictions
Due to limited funds and to provide needed support to as many students as possible:
- The maximum award is $3,500. If you are planning a more extensive study, apply to other sources of funding in addition to the Hester McLaws Scholarship. Other organizations, such as Sigma Theta Tau and the American Nurses Foundation, have small research grant programs.
- There are no restrictions on allowable costs as long as they are directly related to the dissertation research, with the following exception: funds for computer analysis or other University services routinely available for students without charge must be used unless special requirements necessitate additional or different funds.
- Funds are not provided for students who have accepted a position for full-time employment at another institution, even if they are working on their dissertations.
- You must be registered in order to receive reimbursements.
Requests for McLaws funds should be made after your supervisory committee has reviewed and approved your dissertation plan and before expenditures included in the request are made. A signed Dissertation Proposal Approval must be on file before funds can be released. There is no set time for submitting a request. It can be done whenever you have reached the appropriate stage in your program.
Address a cover letter to:
Tatiana Sadak, PhD, PMHNP, RN, FAAN
Associate Dean for Academic Affairs, Interim
Biobehavioral Nursing and Health Informatics
- An abstract, not to exceed 250 words, describing your proposed research.
- An estimated budget that is itemized and, where reasons for the items are not obvious, justified. Personnel hires, including editors, and
- cannot be friends, students in the same cohort, or relatives
- must include the cost of benefits (17.9% of hourly salary) in addition to the hourly salary, students need to be paid at FTE or hourly in summer, and
- must be approved by SAS prior to hiring
- The signature of your supervisory committee chairperson signifying that he or she has assisted with the budget estimate or concurs with its validity and that the request for these funds is appropriate.
- Applications will take three to six weeks to process. Once your application is processed, you will receive an email notification and will be required to set up a meeting with the Manager of Student Scholarships in SAS.
The list below of allowable expenses is not exhaustive and is subject to change.
- Computers or laptops up to $1,000 (prorated for the life of the equipment)
- Office supplies
- Payments to research subjects
- Postal services
- Printing and copying
- UW dissertation fees
Expenses NOT allowed include conference travel or registration fees, cost of living expenses, expenses incurred prior to the award date, membership fees, printers, or tuition.
Once funding is approved, you must attend a mandatory budget review meeting with your academic adviser in SAS. This meeting will clarify and review the ways in which McLaws funds can be used.
If you will pay research subjects and wish to use McLaws funds rather than request reimbursement, submit a request for a Field Advance before you begin subject payments: https://finance.uw.edu/ps/how-to-pay/field-advances
Contact SAS before you submit a request for a Field Advance.
All payments to research subjects are subject to UW tax reporting requirements. More information can be found on the UW Financial Services website: https://finance.uw.edu/ps/how-pay/research-subjects
To receive reimbursement for McLaws-eligible expenses, submit your requests directly to SAS.
When submitting items for reimbursement:
- Personnel hires must be pre-approved.
- After pre-approval, if the editor, translator, transcriptionist, etc. is not in the UW Payroll system, it will take roughly four to six weeks for them to be processed through UW Human Resources. They may not begin work until approval is received. All payroll paperwork for the new hire is the responsibility of the student. New hire paperwork is coordinated and processed with the Manager of Student Scholarships and the School of Nursing payroll team. If you wish to pay for these services out-of-pocket, pre-approval is not required.
- All requests for reimbursement must include receipts and a detailed summary. Receipts should include your name and McLaws budget number.
- Submitted receipts should measure 8.5” x 11” (letter size paper). Tape small receipts on all four corners to a blank sheet of paper – do not staple – and only use one side per sheet.
- For reimbursement of travel expenses, complete a Travel Expense Voucher (TEV): https://finance.uw.edu/travel/
- For reimbursement of automotive mileage, include a mileage report.
- Requests for reimbursement may be submitted only between the first and seventh day of each month.
Sometimes the need for actual expenditures during a study differs from the proposed budget. A shifting between categories of the budget of not more than 20% of the total award is allowed.
Budget changes must be approved by your chair.